Sidney & Co Estate Agents

TENANTS

Online tenant application

Fill in your application here and send it straight to our team — no printing, scanning or posting required.

This is the online version of our tenant application form and follows the same sections as the printable PDF. It covers everything we need to reference you in line with the Tenant Fees Act 2019, right-to-rent rules and the Renters’ Rights Act. Your details are sent over an encrypted connection straight to enquiries@sidneyandco.com and are never shared with anyone outside the referencing process. Prefer paper? You can still view the printable PDF.

Guidance notes for completion
  • Complete every section. Do not leave blanks — write ‘N/A’ where a question does not apply.
  • Every person aged 18 or over who will live at the property must be named as an applicant, including non-financial occupiers (for right-to-rent purposes). You can add up to two applicants on this form — if there are more, please call us.
  • Guarantors, where required, must complete their own form and provide the same supporting documents as an applicant.
  • Answer all questions honestly — false or misleading information may result in forfeiture of your holding deposit under Schedule 2 of the Tenant Fees Act 2019 and may constitute an offence under the Fraud Act 2006.
  • If you have adverse credit, gaps in employment, or anything else you would like us to understand in context, tell us in the disclosures section — early disclosure helps us present your application to the landlord.
Supporting documents required

We need four items from every applicant (and every guarantor). Please upload clear scans or photos securely using this form — do not email copies of your ID separately.

  1. Photographic ID — British and Irish citizens: current passport, or birth certificate plus photocard driving licence. EU/EEA/Swiss citizens: EU Settlement Scheme share code plus passport or national ID card. Other nationals: Home Office share code plus passport, or a biometric residence permit or current visa.
  2. Proof of current address — dated within the last three months: utility bill, Council Tax bill, bank statement or HMRC/DWP correspondence. Mobile phone bills are not accepted.
  3. Proof of income — employed: last three payslips plus P60 or employer reference. Self-employed: SA302 and tax year overview, or accountant-prepared accounts. Company directors: as self-employed plus company accounts. Retired: pension statements. Students: enrolment letter plus a UK-based guarantor.
  4. Last month’s bank statement — full statement (not a screenshot) showing your name, income credits and regular outgoings.

Missing a document? Call us before you apply on 0151 707 8727 or 01942 950490 — we can often accept a reasonable alternative.

How many applicants?

Sections 2 to 8 repeat for each applicant. More than two? Please print the PDF version for each additional applicant and upload the completed forms with this online application — there is no need to call the office.

1. Property applied for

Applicant details

2. Personal details
3. Address history (last 3 years)

We only need enough addresses to cover the last three years — extra boxes appear automatically if they are needed.

Tell us how long you have lived at your current address and we will ask for earlier addresses if we need them.

4. Right to rent

In accordance with the Immigration Act 2014 we verify the right to rent of every occupier aged 18 or over. We check original documents in person or by video call.

5. Employment & income
6. Guarantor (if required)
7. Disclosures
8. Next of kin / emergency contact
Supporting documents — Applicant 1 (optional)

You can send your documents now over an encrypted connection — they are stored privately and only our lettings team can open them. If you would rather bring them to the office, simply skip this section. PDF or photo, up to 10MB each.

Choose a document type to enable the upload button.

9. Household & other occupants

Other occupants are anyone who will live at the property apart from the applicants named above — for example children or a non-financial adult occupier.

Anyone aged 18 or over who will live at the property must be named as an applicant, not as an occupant, so we can complete their right-to-rent check.

10. Pets

Under the Renters’ Rights Act, tenants have the right to request a pet and landlords may not unreasonably refuse. All requests are considered case by case and require landlord consent.

11. Rent payment details

For your security, please do not enter your sort code or account number here. We will take those details directly from you when the standing order is set up, once the tenancy is agreed.

12. Holding deposit & permitted payments

In accordance with the Tenant Fees Act 2019, the only payments we can lawfully request are: rent; a refundable tenancy deposit (capped at five weeks’ rent where annual rent is under £50,000, or six weeks’ rent where it is £50,000 or more); a refundable holding deposit (capped at one week’s rent); payments associated with early termination; payments for utilities, communication services, TV Licence and Council Tax; and a default fee for late rent or replacement keys.

Under the Renters’ Rights Act, landlords cannot require more than one month’s rent in advance before the tenancy begins. Your holding deposit is credited towards your first month’s rent on move-in, or refunded in accordance with Schedule 2 of the Tenant Fees Act 2019. It may be retained where false or misleading information is given, right-to-rent checks fail, you withdraw, or you fail to take reasonable steps to enter the tenancy within the deadline for agreement (15 calendar days unless otherwise agreed).

13. Data protection & privacy

Sidney & Co Limited (ICO registration ZA064033) is the data controller for the information you provide. We process your data to assess your application, carry out identity and right-to-rent checks, obtain references and credit checks, meet our legal obligations (including anti-money laundering under MLR 2017), and — where a tenancy is agreed — administer the tenancy. Our lawful bases are contract, legal obligation and legitimate interests. We share data with referencing providers, deposit schemes, the landlord and, where required, public authorities. Data is kept for up to six years after any tenancy, or 12 months for unsuccessful applications. You have rights of access, rectification, erasure, restriction, portability and objection, and may complain to the ICO (ico.org.uk). See our full privacy policy.

14. Applicant declaration
  1. The information in this application is true, complete and accurate to the best of our knowledge.
  2. We consent to Sidney & Co and its appointed referencing provider carrying out identity, right to rent, credit, employment and previous-landlord checks on each applicant.
  3. We understand that false or misleading information may result in withdrawal of any offer, forfeiture of the holding deposit under Schedule 2 of the Tenant Fees Act 2019, and may constitute an offence under the Fraud Act 2006.
  4. We have read and understood the data protection and privacy notice above.
  5. We acknowledge that this application is subject to satisfactory references, successful right-to-rent verification and landlord approval, and does not itself create a tenancy.
Security check

A quick check to confirm you are a person and not an automated bot.

Sent over an encrypted connection to enquiries@sidneyandco.com.